Case Study

Purchase Order Manager

P.O. Manager is a Procurement Process Management System based on Office 365 with the goal to automate the key procurement functions in an organization. Automated activities include submitting and approving procurement requests, selecting and ordering products or services, categorizing spending by multi-level budget categories, controlling budget overruns, generating purchase order (PO) numbers, matching invoices from vendors with generated PO numbers to close the procurement process. In addition, procurement departments can take advantage of document libraries and additional electronic forms associated with each procurement request for their use in the process, such as getting approvals on bidders lists, signing NDA or conflict of interest statements, version tracking for technical specifications, contracts, or other relevant information required to complete procurement process. Together, the system allows organizations to automate critical steps from initiation to completion of a procurement process.

The key benefit for organizations using our procurement process management solution includes ease of administration and potential long-term cost savings. Having a single interface for procurement-related management information cuts down the time and effort required to monitor organizational spending.

 
 

PO Manager Features

Create and Follow Purchase Requests

Employees can create purchase request in few clicks, and follow the approval process online. The approval process is transparent and allows insight into approval steps and actors.

Purchase Approval Process

Flexible approval process that can be configured to involve different manager depending on value of purchase request

Procurement and purchase orders

After request is approved procurement process starts. Procurement department can chose Vendor from approved vendor list, or can start tender process.

Financial Approvals

Depending on type of purchase Financial department, approves funds from dedicated budget type and budget line

Invoice Management

Upon Invoice reception all invoices are connected to corresponding purchase order.

Budget management

System has real time information on budget spending, and BI tools for adjustments and projections

 
 

Benefits

Smart Purchasing Increase Savings

For organization

Fast Adoption, Easy to use , Time saving, Notifications on important events, Faster approval process

For Purchasing department

Compliance with corporate standards, Auditing and control, Real time reports and dashboards, Contract management, Supplier lists, Purchase order management

For Finance department

Financial benefits, Budget control, Invoice management, Real time reports and dashboards

For IT department

Zero maintenance cloud based solution, Security compliance, Flexible workflow, Easy customization, 99.999 availability

 
 

References

AirSerbia
StraussAdriatic
 
 

How to find out more?

You can contact us, and we will make a presentation for your organization. This presentation will cover all system features, as well as customization option. We will arrange customized demo environment just for your organization, so you can feel user experience, and anticipate benefits.

Posted by CPU d.o.o. in Projects, Services, Solutions, Technology